Please follow the following steps to register tithes and offerings:
- Separate loose cash and distribute the bills on the table according to their value: ($100; $50; $20; $10; $5; $1). Organize them with the faces all facing the same way.
- Check the envelopes and separate those with nothing written on them. Open the ones that appear to contain cash and add that amount to the loose cash, registering it on the "Cash Registry" sheet as "Loose Cash" in the "Contributor" column.
- Open the remaining envelopes one at a time. While one person handles the cash records, the other handles the checks.
- Checks. Ensure each check has the correct name of the church (Iglesia Hispana de Brandon, Multicultural Family Church, or MFC), the written date, and is signed. Make sure to document the Bank and Check # in the check registry, along with the donor's name and amount - of course. Stamp each check on the back with the deposit stamp containing the church bank information. If a check is not properly filled out or is missing something - separate it, do not include it in the deposit or registry - and report it on the signature sheet as an "Incident Report" when finished counting and documenting.
- Cash. Ensure the amount written on the envelope matches what's inside. If not, correct the envelope in writing, initial it, and report it on the signature sheet as an "Incident Report" when finished counting and documenting. If you can't understand handwritten notes, document the best you can, what you understand. If someone gives coins, please separate them and document who gave them (if they were in an envelope) on the incident sheet - not on the "Cash Registry" sheet. Do not put coins in the deposit envelope.
- After recording the respective cash and check in the registry, both volunteers count the total cash, documenting the number of bills of the same value at the bottom of the "Cash Registry" sheet. Always count cash twice; if necessary, have more than one person count it to avoid errors.
- Fill out the "Signature Page" and Incident Report.
- Fill out the "Deposit Slip" and place it with the cash and checks in the vinyl envelope (black or blue) with a zipper.
- Place the yellow envelopes with donor information and any checks with errors or incomplete information inside the folded sheets of "Cash Registry," "Check Registry," and "Signature Page" and secure them with a rubber band and place them in a vinyl envelope (black or blue) with a zipper.
- Place both vinyl envelopes (black or blue) with zippers in the safe.
Thank you very much for your cooperation! May God bless you!
